Topic: Transfer BizCardReader data to Outlook using Synchronization
Synchronization is a feature which enables
you to seamlessly transfer all the information in the card database to
another application.
To synchronize with Outlook:
1. Outlook should be installed on your system.
2. Start up BizCardReader and click on File... Synchronize Data...
Setup.
3. Select Outlook as the destination application and click OK.
4. In the Transfer/Synchronization dialog box, click on the Outlook tab.
5. Select the destination folder.
6. Specify the synchronization options (see below) by clicking on the
appropriate tabs. Then click OK.
7. To start synchronization, select File... Synchronize data... Go, or
click on the Synchronize data icon.
Outlook Synchronization Options
The synchronization options control how data is transferred between
BizCardReader and Outlook. To access the options,
1. Start up BizCardReader and click on File... Synchronize Data...
Setup.
2. Select Outlook as the destination application and click OK
The available options are categorized under the different group tabs.
Outlook Tab
Destination database folder
Select or specify the name of the destination folder where the contact
records are to be transferred. You can choose either the default contact
folder or a sub-folder of the default contact folder. For Outlook 2000
and higher, you can choose the option ot select the folder at
synchronization time.
Records to synchronize
All records in database - This will transfer all records in the
currently opened BizCardReader database.
Current record only - This will transfer only the record currently
displayed in the BizCardReader application.
Update Method Tab
This option determines how duplicate records are updated. Duplicate
records are records that have been transferred into Outlook during a
previous synchronization action. When a duplicate record is encountered
during synchronization, you can
a. Skip it - do nothing and go on to the next record
b. Overwrite the record in Outlook with the data from BizCardReader
c. Overwrite the record in BizCardReader with the data from Outlook
d. Overwrite either the BizCardReader or Outlook record with the record
that was most recently changed.
Note: Email, Memo and Notes fields are not updated in duplicate records.
Fields Tab
Select the fields to be used for synchronization by clicking on the
check boxes.
Image Tab
If desired, the image of the business card stored in BizCardReader
can be transferred to Outlook and will be placed in the notes section.
One of the following 2 methods of image transfer can be used.
a. Linking the card image
This method links the card image as an external file to the Outlook
contact. The advantage in this is that the Outlook database is smaller
because it does not contain the card image data. The disadvantage is
that the image will no longer be available when you delete the
BizCardReader database or the corresponding image in the BizCardReader
database.
b. Embedding the card image
This method embeds the card image to the Outlook contact. The advantage
in this is that the image is always available with the Outlook contact
even when you delete the BizCardReader database. The disadvantage is
that the Outlook database becomes larger with each embedded image. At
400 dpi, an embedded line art (1 bit) card image takes up between 5K to
30K of space. An embedded photo (8 bit) image takes up between 100K -
300K of space.
Category Tab
This options in this group allows you to specify the categories for
filing the contacts.
Notification Tab
These options determine the prompts and progress indicators to be
displayed during the synchronization process. Select the options by
checking the appropriate boxes.